Part Time, 6 month fixed term contract - Office Manager Lisbon

April 11, 2024
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Part time
Working type:N/A
Ref info:N/A

As stewards of the Polkadot and Substrate ecosystem, Parity is laying the foundation for a better web. We believe in a decentralised web that respects the freedom and data of individuals and empowers developers to create better services. Our vision is to create a world based on truthful, rather than trustful, interactions.

Parity is one of the world's most experienced core blockchain infrastructure companies, having built and pioneered some of the most advanced technologies in the blockchain sector.

With a remote-first, global team, Parity is building open-source technologies for developers and organisations to implement and build upon. Our Web3 tech stack includes Polkadot, Substrate, and Kusama.

About the position (Lisbon based)

Part time 6 month contract. Fluent Portuguese and English

As the Office Manager you will work independently from our Lisbon office, and become a direct point of contact for all internal and any external requests received from our suppliers. You'll be expected to manage the office as a member of the Operations team, reporting directly to the Director of Operations.

While Parity is a remote-first company, the office plays an important role as a space for team members to meet, collaborate, and connect with each other. It should serve as a view into the company for external visitors. As the Office Manager, you will strive to make the office a fun, exciting, interesting space for team members and other guests to work from.

The ideal candidate should be a dedicated and well-organised, energetic professional who is ready to take on a new challenge. Your duties will include, but are not limited to:

About the role:

  • Scheduling and delivering events
  • Being available as an emergency contact
  • Help provide a high-quality safe working environment, which is compliant with current health & safety legislation, other relevant environmental regulations, company standards and industry best practices.
  • Becoming a Fire Marshal and First Aider
  • Reviewing existing suppliers against budgets and performance
  • Produce research and evaluation regarding potential new suppliers
  • Assist in the management of local contractors and service partners
  • Access management of all workspace users
  • Direct collaboration with Parity colleagues in different teams
  • General management and maintenance of our office floor,, including arranging any necessary repairs
  • Overall front office activities including general support to visitors and team members, handling in- and outbound mail, purchasing/invoicing and facilities management, including cleaning and security services
  • Stocking of all appropriate office supplies
  • Assist with the review of risk management procedures for the office
  • Keep an organised office inventory and corresponding budget
  • Complete walk-through audits on a daily basis, to ensure that maintenance issues are documented and that office supplies, including refreshments, are satisfactory.
  • About you:

  • Office experience or equivalent
  • NATIVE Portuguese speaker with fluent English
  • Excellent time management (ability to multitask and prioritise work) and creative problem solving skills to suggest improvements
  • Very strong organisational and planning skills
  • Proactive, hands-on and resilient self-starter with a strong sense of responsibility
  • Excellent written and verbal communication skills with Portuguese language at native level, excellent written and verbal communication skills with English language at near C1 level
  • Experienced at using Apple OS, Gmail, Docs and Spreadsheets
  • Diligent, organised and methodical
  • Experience with Portuguese bureaucratic processes and different entities
  • Have awareness of Facilities Management
  • Experience of working with stakeholders
  • Good numerical skills
  • Happy and able to carry out the physical tasks associated with the role
  • Have knowledge/awareness of Web3 ambitions, especially Polkadot
  • And ideally also:

  • Knowledge of office administrator responsibilities, systems and procedures
  • Experience with collaboration tools like Asana or Notion
  • Interest in or even experience with blockchain or open-source software
  • Experience of working on projects
  • Experience of working within office management/FM
  • Experience of working with procurement/tender processes
  • Formal FM qualifications
  • From this employer

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