Description
Facilities Manager
San Francisco, CA,
Nium: A global leader in modern money movement
At Nium, we are changing the world one transaction at a time. By eliminating
the complexity in global payments, we are moving the world closer to a future
of frictionless commerce. It's our modular platform that helps businesses pay
and get paid across the globe with services for pay-outs, pay-ins, card
issuance, crypto-as-a-service, and banking-as-a-service.
Once connected to our platform, businesses can pay out in more than 100
currencies to over 190 countries - 85 of which in real time. Funds can be
received in 27 markets, including Southeast Asia, UK, Hong Kong, Singapore,
Australia, India, and the US. Our growing card issuance business is already
available in 34 countries, including Europe (SEPA), the UK, Australia and
Singapore. And our license portfolio covers 11 of the world's jurisdictions,
enabling seamless global payments and rapid integration, regardless of
geography.
And now we're building a world-class team to help us bring our mission of
powering a future of frictionless commerce to life. If you're a risk taker, a
maverick who embraces our values of simply, better, together. If you see the
world as it should be, not what it is. If you're a problem solver and a
builder, then be a part of our element of success, and come join us today.
About the role :
This role will support all levels of management and staff, and will include
assistance with general office needs, office operations, HR tasks and special
projects as assigned by Executive Management and Human Resources. As such,
this position requires strong computer and Internet research skills,
flexibility, excellent interpersonal skills and the ability to work well with
all levels of internal management and staff, outside clients and vendors.
Sensitivity to confidential matters is a must.
What will your day look like?:
Oversee office relocation from the beginning stages to the end. You will
work with leasing agent, executives, and HR and Finance to ensure timely
and accurate move from current office to new office in 2023 – 2024.
Project management of securing space, move, timeline, costs and ramping up
Prepare and edit internal correspondence, communications, presentations,
and other documents
Partner with CEO and C-Suite on communication and move plan and
integration
Work on design and configuration plan and smooth transition
Manage and optimize relationships with vendors, service providers and
building management
Oversee budget for office and uploading and ensuring swift payment of
vendors
Work with global IT team and outside vendor to ensure laptop distribution
for new joiners
Responsible for capacity planning, ensuring adequate office space is
provided for Apex employees
Actively manage the corporate calendar
Support the organization with planning internal and external events for
employees and community building
Provide support to HR by assisting with the onboarding and offboarding of
team members and updating the firm's organizational chart
Maintain common areas in the office, ordering and stocking snacks and
drinks, filling and emptying the dishwasher, and occasionally researching
kitchen supplier options as needed
Ship and mail requested items
Operate TVs and other equipment for meetings and presentations. Ensure
Occasionally run errands and make trips to obtain items for events and the
office
Manage the office email inbox
Collect and dispatch mail
Submit requests for building, parking
Act as the main point of contact with the building
Negotiate contracts with vendors and maintain vendor relationships
Ensure that projects meet time requirements, specifications, budgets, and
communication standard
Prioritize, coordinate, and monitor the completion of work orders for all
facility maintenance issues handled by vendors
Welcome visitors and show them to the designated conference room
Manage building access systems
Perform other related duties as assigned
