Facilities Manager

March 07, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A

Facilities Manager

San Francisco, CA,

Nium: A global leader in modern money movement

At Nium, we are changing the world one transaction at a time. By eliminating the complexity in global payments, we are moving the world closer to a future of frictionless commerce. It's our modular platform that helps businesses pay and get paid across the globe with services for pay-outs, pay-ins, card issuance, crypto-as-a-service, and banking-as-a-service.

Once connected to our platform, businesses can pay out in more than 100 currencies to over 190 countries - 85 of which in real time. Funds can be received in 27 markets, including Southeast Asia, UK, Hong Kong, Singapore, Australia, India, and the US. Our growing card issuance business is already available in 34 countries, including Europe (SEPA), the UK, Australia and Singapore. And our license portfolio covers 11 of the world's jurisdictions, enabling seamless global payments and rapid integration, regardless of geography.

And now we're building a world-class team to help us bring our mission of powering a future of frictionless commerce to life. If you're a risk taker, a maverick who embraces our values of simply, better, together. If you see the world as it should be, not what it is. If you're a problem solver and a builder, then be a part of our element of success, and come join us today.

About the role :

This role will support all levels of management and staff, and will include assistance with general office needs, office operations, HR tasks and special projects as assigned by Executive Management and Human Resources. As such, this position requires strong computer and Internet research skills, flexibility, excellent interpersonal skills and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters is a must.

What will your day look like?:

  • Oversee office relocation from the beginning stages to the end. You will work with leasing agent, executives, and HR and Finance to ensure timely and accurate move from current office to new office in 2023 – 2024.
  • Project management of securing space, move, timeline, costs and ramping up
  • Prepare and edit internal correspondence, communications, presentations, and other documents
  • Partner with CEO and C-Suite on communication and move plan and integration
  • Work on design and configuration plan and smooth transition
  • Manage and optimize relationships with vendors, service providers and building management
  • Oversee budget for office and uploading and ensuring swift payment of vendors
  • Work with global IT team and outside vendor to ensure laptop distribution for new joiners
  • Responsible for capacity planning, ensuring adequate office space is provided for Apex employees
  • Actively manage the corporate calendar
  • Support the organization with planning internal and external events for employees and community building
  • Provide support to HR by assisting with the onboarding and offboarding of team members and updating the firm's organizational chart
  • Maintain common areas in the office, ordering and stocking snacks and drinks, filling and emptying the dishwasher, and occasionally researching kitchen supplier options as needed
  • Ship and mail requested items
  • Operate TVs and other equipment for meetings and presentations. Ensure
  • Occasionally run errands and make trips to obtain items for events and the office
  • Manage the office email inbox
  • Collect and dispatch mail
  • Submit requests for building, parking
  • Act as the main point of contact with the building
  • Negotiate contracts with vendors and maintain vendor relationships
  • Ensure that projects meet time requirements, specifications, budgets, and communication standard
  • Prioritize, coordinate, and monitor the completion of work orders for all facility maintenance issues handled by vendors
  • Welcome visitors and show them to the designated conference room
  • Manage building access systems
  • Perform other related duties as assigned
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