This role requires an individual who is flexible, resilient and uses good
judgment. This individual must have a high level of integrity and discretion
in handling highly confidential business and personal information. This
individual must be professional, friendly, and welcoming when interacting with
senior leaders across the globe. They should possess excellent time and data
management skills to coordinate various email activities and meeting notices
across time zones. They should be able to work independently and have a high
standard for delivering quality results. They should adapt to change with a
positive attitude, be a quick learner, and be self-motivated.
The successful candidate should have exceptional communication skills - both
verbal and written - complete all tasks in a timely manner, understand how to
prioritize, and be a problem solver. The candidate will need to understand the
Company's structure and will need to develop working relationships with other
assistants, executive leaders, and operations partners. The candidate will be
a valued member of the team and should be open to learning about the business
beyond the day-to-day activities of the role.
What you'll do
Identifies the preferred method of support for the executive and
appropriately accommodates their working style. Partners with the
executive to help them be efficient and effective with their time,
consistently maintaining strong communication.
Manages the executive's calendar and correspondence; resolves scheduling
conflicts in a timely manner and keeps the executive informed of changes
Maintains, organizes, and archives Outlook calendar, communications, and
folders as appropriate, keeping the executive well-organized and aligned
to Company records and retention schedules.
Sorts, screens, and distributes incoming and outgoing mail for the
executive. Highlights information of interest and/or curate reading
Participates as an adjunct member of the executive's leadership team,
including attending select meetings, taking notes, tracking assignments,
and following up on assigned action items.
Willingness and flexibility to support across all North America and
European time zones
Optimizes travel arrangements (e.g., transportation, accommodations,
agenda, visa/passports) based on the executive's travel needs and
preferences. Manages complex itineraries, including any changes. Completes
related expense reports.
Assists the executive with preparing for meetings, including preparing
materials, obtaining materials in advance, distributing materials, and
keeping the executive on schedule. Obtains appropriate support for virtual
attendees as well as various media needs and other logistics.
Screens incoming calls and responds to emails as needed.
Greets and assists planned guests and manages unannounced visitors.
Assists with coordinating and managing meetings and events such as staff
meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing
calendars, communication, technology, office space, logistics, and related
Prepares, updates, and organizes information for inclusion in reports,
correspondence, presentations, budgets, etc. Edits documents for accuracy,
format, and arrangement of material.
Coordinates employee skip-level meetings and other interactions between
executives and employees when appropriate.
Assists with special projects as needed.
Works well with remote employees in different time zones and countries,
acknowledging the need for flexibility in scheduling.
Highly adaptable to the fast-paced work environment.
Ability to manage multiple projects at once and not easily feel
A problem solver who anticipates the needs of the executive and team.
Support Sales Operations team with various projects and tasks
Lead on various Sales / Dealer projects.
Handle correspondence, reports, and presentations, and may be responsible
for maintaining databases and tracking project progress.
Work closely with stakeholders and team members to ensure that project
goals are met on time
Bachelor's degree or equivalent preferred
3+ years of experience as an executive assistant or project manager
3+ years of Microsoft software experience (e.g., Outlook, SharePoint,
OneDrive, PowerPoint, Word, Excel, and other related programs)
Immediate medical, dental, and prescription drug coverage
Even better, you may have
Experience with Ford Organizations
Excellent writing, editing, and proofreading skills
Learns new software systems and products/cloud tools with ease
Responsive, self-starter; takes initiative in resolving issues or concerns
Detail-oriented, organized, and excellent time management skills
Displays a high degree of integrity and maintains confidentiality of
Works well independently with minimal supervision
Ability to work collegially and collaboratively within a team environment
in an open-concept office area
Comfortable interacting with all levels of the organization, from
executive leadership to individual contributors
Ability to plan, prioritize, and support multiple assignments
You may not check every box, or your experience may look a little different
from what we've outlined, but if you think you can bring value to Ford Motor
Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can
choose what your Ford future will look like: will your story span the globe,
or keep you close to home? Will your career be a deep dive into what you love,
or a series of new teams and new skills? Will you be a leader, a changemaker,
a technical expert, a culture builderor all of the above? No matter what you
choose, we offer a work life that works for you, including:
Flexible family care, parental leave, new parent ramp-up programs,
subsidized back-up child care and more
Vehicle discount program for employees and family members, and management
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays, including the week between Christmas
and New Year's Day
Paid time off and the option to purchase additional vacation time.
For a detailed look at our benefits, click here:
New Hire Benefits
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to
work in the United States. Verification of employment eligibility will be
required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse
workforce. All qualified applicants will receive consideration for employment
without regard to race, religion, color, age, sex, national origin, sexual
orientation, gender identity, disability status or protected veteran status.
In the United States, if you need a reasonable accommodation for the online
application process due to a disability, please call 1-888-336-0660.
More Information on Ford Motor Company
Ford Motor Company operates in the Automotive industry. The company is located
in Dearborn, MI and Palo Alto, CA. Ford Motor Company was founded in 1903. It
has 175633 total employees. It offers perks and benefits such as Flexible
Spending Account (FSA), Disability insurance, Dental insurance, Vision
insurance, Health insurance and Life insurance. To see all 144 open jobs at
Ford Motor Company, click here.
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